intermediate level guide, Microsoft Word An Intermediate Guide. Logging on to an IT These can be used to give instructions to Word. Scroll bars are. Microsoft Office Word is a sophisticated word processing . The graphics and the operating system–related instructions in this book. Microsoft Word Course Contents: • Lesson 1: Get to know the Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area.
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WORD BASICS: MICROSOFT OFFICE GETTING STARTED. PAGE Prerequisites. What You Will Learn. USING MICROSOFT WORD. PAGE Macros. Microsoft Word Basics. Microsoft Word has a completely redesigned user interface. The standard menus along the top have been removed. Starting up Word: On your marks, get set, Go! The MS Word window. Inserting a manual page break.
In the File Name box, enter a name for the file, if you haven't already. If you want to change how the document is optimized, click Change. Click Options in Publisher or Publisher Make any changes you want to the picture resolution and non-printing information. Click Print Options to make changes to the printing options for the document. Click OK when finished. If you want the file to open in the selected format after saving, select the Open file after publishing check box.
Click Save. To see the Save As dialog box in Visio or Visio , you have to choose a location and folder.
Formatting glitch affects MS Word 2007 and 2010
If you want the file to open in the selected format after saving, select the Automatically view file after saving check box. If the document requires high print quality, click Standard publishing online and printing.
If file size is more important than print quality, click Minimum size publishing online. Click Options to set the page to be printed, to choose whether markup should be printed, and to select output options. Click OK. Any SharePoint hosted document can be accessed from the application which created the document or from other applications such as a browser or Microsoft Office Outlook.
USING THE QUICK ACCESS TOOLBAR
Groove[ edit ] Microsoft Office also includes Groove, which brings collaborative features to a peer-to-peer paradigm. Groove can host documents, including presentations, workbooks and others, created in Microsoft Office application in a shared workspace, which can then be used in collaborative editing of documents. Groove can also be used in managing workspace sessions, including access control of the workspace. To collaborate on one or more documents, a Workspace must be created, and then those who are to work on it must be invited.
Any file shared on the workspace are automatically shared among all participants. The application also provides real-time messaging, including one-to-one as well as group messaging, and presence features, as well as monitoring workspace activities with alerts, which are raised when pre-defined set of activities are detected. Groove also provides features for conflict resolution for conflicting edits.
Schedules for a collaboration can also be decided by using a built-in shared calendar, which can also be used to keep track of the progress of a project. However, the calendar is not compatible with Microsoft Outlook. The Document Theme defines the colors, fonts and graphic effects for a document.
Almost everything that can be inserted into a document is automatically styled to match the overall document theme creating a consistent document design. Like the other tabs. You can see that inserting a complicated equation is as easy as two clicks! When clicked. As you might imagine. The next three buttons will zoom to show one page.
If an item is checked. For now. Zoom Tools Our next group lets us zoom in and zoom out of the page. All you have to do is click the view you want.
All you have to do is click to zoom. Each view is pretty self explanatory. Document Views Commands This module of the tab gives you different ways to view your document. Full Screen. We will take a look at this dialog later on. We will look at each view more closely later on in this manual. The first button will open a Zoom dialog which will let you choose specific Zoom settings.
With the first column of commands. The Page Layout Tab In our last module.
PDF Conversion In Microsoft Word 2007/2010 Documents
Macro Commands The last button on the View tab lets you open the Macros dialog box. This group of the Page Layout tab will let you choose an overall theme for your document. If you click the drop-down arrow.
With the second column of commands. The last command is Switch Windows. Window Commands This module of the View tab will let us control how our windows are arranged. Macros let you record or code a series of commands so that you can perform a number of actions with just a few clicks.
You can control paragraph indent or spacing.
Page Setup Commands This group will let you control every aspect of your page. You can choose a watermark. Page Background Commands As you might expect. Paragraph Commands This group is like the Paragraph group on the Home tab. You can also open the Paragraph dialog using the option button in the bottom right hand corner.
We will experiment with themes in the practice exercise. We will discuss all of these commands in the Expert manual. Header and Footer Tools You will also see special tabs open when you create a header or a footer such as page numbers.
You will now see the word Developer in the tabs. Click it to see Developer commands. Developer Tab To show the Developer tab. Creating a Blank Document We discussed creating a blank document in our very first module. You already know that when you open Word. Creating a Document from Local Templates To create a document from a template. In the New Document dialog. The document will now be in Word. Remember that you can open this dialog by clicking the File menu and clicking New.
Creating Documents from an Existing Document To create a new document from an existing document. As you can see below. The document will then appear in Word.
Selecting Text with the Mouse We already know that we can use the mouse to click and drag over text to select it. Selecting Text At the very beginning of this manual. You are now free to modify this file without affecting the original file. Rather than hunting for the template all over again.
When text is selected. Simply click the Select button and click what you want to select. For most of these methods.
Selecting Text with the Keyboard Did you know that you can use the keyboard to select text too? This can be a much quicker way of selecting items once you get used to Microsoft Word. You can choose to select all the text in the document. Here are a few tips and tricks to get you started: You should cut text when you want to move it from one location to another.
Triple-click to select the whole paragraph. This means you can bold a single letter the same way you would an entire document. The Select Objects command is for pictures and other graphics. Tips and Tricks Once you get good at selecting text. This sounds really abstract. To cut text. The first step is to show the clipboard.
Just click the option you want for it to be applied! Using the Office Clipboard Earlier.
Convert Word 2007 documents to PDF format
Once you have pasted text. If you click on it. Just click in the spot you want the text to appear. Set Default Paste: Opens the Options dialog so you can control how future paste operations work. Use the Copy command when you want to copy text from one location to another.
If you want to cut and paste or copy and paste more than one item. Keep Source Formatting: Keep the formatting from the original text. Match Destination Formatting: To do this. Keep Text Only: Changes the formatting of the pasted text back to the default font and size with no formatting. You will then see the Clipboard pane appear to one side of your screen. You can also use the Paste All and Clear All buttons at the top of the clipboard to perform those actions.
To close the clipboard. To paste an item from the clipboard. You will also see a notification in the bottom right hand corner of your screen. To find text in your document. Finding Text If you have a long document. Dragging and Dropping Text You can also drag text around in your document.
Word has just the feature for you! To find text. You can stop there and close out of the box by clicking Cancel. Word will select the first instance for you. You can also click the Options button at the bottom of the pane to control how the clipboard operates. Once your text is entered.
In the main part of the screen. This window looks a lot like the Find dialog. Closes the dialog box without making any changes. Will find the next instance of the word or phrase.
Find Next: Finds the next instance of the word or phrase. Replace All: Opens advanced options. Your cursor will turn into a paintbrush. Using the Format Painter Word has a neat trick that allows you to copy formats within or between documents. The new text will take the format of the old text. You can also double-click the Format Painter to apply the formatting to multiple items. Remember that formats are not stored on the clipboard. When you are done using it. To apply a drop cap.
Drop caps can be a good way to highlight portions of your document. The format painter captures all kinds of formats. There are two parts to the styles in Word. Applying a Quick Style So far. To remove a drop cap. You can also choose Drop Cap Options to specify advanced settings.
Word places the most frequently used styles here for quick access. The first part is the Quick Style Gallery. A style can include fonts. This is composed of the styles that you can see on the Styles group of the Home tab. To apply any of these styles.
Note that fonts and colors will not work with all style sets. If you click the drop-down arrow in the right hand corner of the list. The second option lets you choose another color scheme. There are many more styles available than the ones you see here. To see additional options. Style Set. The third option lets you choose another font scheme. The first option. You can choose a different color scheme from the Colors list to easily customize the style.
You will find these buttons on the Paragraph group of the Home tab.
Note how the justified paragraph looks very similar to the left aligned paragraph. Note that one type of alignment must be selected at all times. Look closer. Simply select the text that you want to apply the alignment to. Each type of alignment indicates which margin the text lines up with.
Choosing a Font Type To choose a font type. The fonts that you have available in Word depend on what other applications you have installed and if you have installed any extra font packages. Remember that font settings types. The most commonly used fonts are Calibri. As you scroll over the font. Other fonts are all symbols. Fonts are really customizable: Some fonts are all capitals. A font is a complete set of characters with typeface and style that you use to type.
Times New Roman. Word also stores your recently used fonts near the top of the list. If you know what font you want. If you choose to use the menu. The font face commands are also available on the mini toolbar. Choosing these fonts will help keep your document consistent. Word will automatically complete the font name for you.
Note that at the top of the font list. Changing the Font Size You can change your font size the same way: Once you see a color you like. Once again.
The font size commands are also available on the mini toolbar.
Applying Font Color To change your font color. You can also use the up and down arrows to nudge the font size up or down. Note that the theme colors take up the major portion of the color picker. Applying Highlighting In addition to the main font color. Simply select the text you want to highlight and click a color from the Font group of the Home tab. You can also choose a standard color or click More Colors to pick a custom color.
This can help you keep your document looking consistent and professional. You can later remove highlighting by selecting the text and clicking No Color on the highlight menu. If you click the drop-down arrow next to the underline command. The Highlight Text command can also be found next to the color menu on the mini toolbar. You can also click More Underlines to open the Font dialog. Changing Case Have you ever typed a long title just to realize it should be all in caps?
Or typed a paragraph just to realize that your caps lock was on. You can click any of these styles to apply it. Applying Advanced Underlining In the first module.
The Font Dialog In our last lesson. You can also use the following shortcuts: Opening the Font Dialog To open the Font dialog. Here, you can use the various menus to set font face, style, size, color, and effects.
You can also choose an underline style and color. At the bottom, you will see a preview of your effects applied to sample text. The first option in this window is Scale. You can use a regular size font, but select a percentage so the font is scaled down. The next option is Spacing. You can set spacing to Normal, Condensed, or Expanded, and then choose a point the same as font point sizes.
You can also modify position options to normal, raised, or lowered, and specify a point size for this position. The last check box enables Kerning, which adjusts the spacing between letters so that it looks consistent.
If you enable kerning, you can also specify what sizes you want Word to kern from a certain point on. Any options you set will be reflected in the preview pane. This way, whenever you open Word, this font will be used automatically. Once you click the Default command, you will be warned of the change that you are about to make. This is called embedding fonts.
You will see the Embed option at the bottom of the dialog: Once you have checked the option to embed the font. Embedding Fonts Microsoft Office Word contains some new fonts. To embed fonts into your document.
If you are sending documents to people using older versions of Word. Right Tabs: Text will start at this point and flow to the left when you use this type of tab. There are five types of tabs. They can help you place text quickly and consistently. Your cursor will jump to the next tab marker. It just places a vertical bar at the point of the tab. Setting Tabs: To set tabs. Left Tabs: If you use this type of tab.
Every time you press Tab. If not. Decimal Tabs: Use this tab to align numbers around a decimal point. Using Tabs Earlier on in this module. Word sets default tabs at every half inch. Using Tabs: To use tabs. Bar Tabs: Types of Tabs Tabs are pre-defined places within your document.
Center Tabs: This can come in handy if you create lots of different kinds of documents that each needs specific alignment. It can now be used in the same way as a regular tab: Note that if you create a tab in a line that already has text. Take a look at the sample below. Remember that tabs are set per document.You type in it! This can eliminate document incompatibility with users who do not use Word This can help you keep your document looking consistent and professional.
Does anyone else see a problem with this feature? Strikethrough Subscript Super script Their application is the same as the basic effects: Removing Formatting We just used Undo to clear all the formatting from our text. You will find these buttons on the Paragraph group of the Home tab. We will look at each view more closely later on in this manual.
The third option lets you choose another font scheme. Orientation Change the direction that text reads.
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